Document Specialist

Team Fishel, the Best Choice in Utility Engineering, is hiring a Right of Way Document Specialist for our Mechanicsville, VA Professional Services Group team.

The ROW Document Specialist is responsible for assisting the ROW team with research, administration and coordination of several ongoing projects. Daily responsibilities include but are not limited to:

• Reviewing files as they are received, preparing and maintaining ROW related folders and printed documentation

• Retrieving and reviewing current landowner SCC cards, grave or death information, on-going land sales or any other pertinent information found online, prior beneficiaries, appraisals, tax cards, vesting deed/right of title

• Coordinating with the ROW team, identifying appropriate resources needed, assisting with timely completion of project acquisition, communicating project status, deadlines and issues to team and management, and acting to reduce risk and resolve issues

• Responsible for recognizing title defects and/or restrictions noted in the Survey & Design reports and communicating with management for curative solutions in a timely manner

• Assist Project Managers and ROW Agents and other internal teammates in the administration/coordination of acquisition

• Provide support by researching related subjects for various projects upon request

• Ensure all documentation is maintained and completed based on updated title and any relevant changes

• Assist with the drafting and E-Recording of easements, and easement documentation quality control

• Assist with case by case project related administrative tasks requested by Project Managers and ROW Agents 

• Responsible for overall tracking of all tract numbers and Exhibit numbers to be assigned

• Responsible for updating other related Trackers as assigned

• Respond to additional support for Title on an as-needed basis

Required Skills & Experience

• Experience in running and reviewing frequent title reports and able to communicate unusual findings

• Understanding of underwriting guidelines to determine condition of title

• Familiar with foreclosure documents, liens, tax statements, and chain of title issues, and in-house easement documents creation

• Experience with county GIS systems, county property tax websites, county on-line records systems and Google Earth

• Computer skills including MS Office Suite and Google Suite

• Excellent oral and written communication skills

• Critical attention to detail

• Able to communicate and solve high value problems with a sense of urgency