Office Lead / Adminstrative Assistant

Team Fishel, the Best Choice in Utility Construction and Engineering, is hiring an Office Lead / Administrative Assistant for our Mechanicsville, VA Professional Services Group (PSG) operation.

We are looking for someone with a strong sense of ownership, accountability and pride in their work. They must be able to problem solve, and improvise when necessary. Curiosity and willingness to learn are great attributes to bring to this position. You will be working from our front desk welcoming visitors and creating a positive experience for newcomers.

This position requires someone who works well with multiple deadline driven responsibilities, ability to multitask and communicate effectively on workload and changing priorities. Accuracy and attention to detail are a must.

Areas of responsibility include but are not limited to

• Material Inventory Reconciliation (Weekly and Monthly tracking)

• Purchase Orders & Accounts Payable. Full cycle A/P understanding is preferred. This position is responsible for taking calls from all field employees requesting to purchase goods and services. Issuance of Purchase Orders, verifying delivery or receipt of product/service, reconciling statements/invoices for payment authorization and accurate job costing, researching and setting up vendors locally and out of state for goods and services.

• Enter and manage daily payroll & equipment

• Communicate with customers, Division Manager and supervisors

• Collecting and analyzing data using Microsoft Excel

• Create and compile billing invoices using internal and customer systems

• Track and maintain billing spreadsheets and estimates

• Researching and compiling data

• Ensure accurate job costing

• Accounts Receivable as needed

• Front desk duties and other duties as assigned

Requirements & Qualifications

• Must be able to work with high volume and meet deadlines

• Ideal candidate will have experience in utility construction

• Must be detail-oriented and exhibit proficiency in MS Excel and Word

• Demonstrate superior communication, organizational, and prioritization skills

• Must be extremely versatile and able to work both independently and as part of a team

• Must be able to occasionally work overtime